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Guelph Jazz Festival and ICASP Now Hiring - Outreach and Development Assistant

Guelph Jazz Festival (GJF) & Improvisation, Community, and Social Practice (ICASP) are currently hiring for an Outreach & Development Assistant (ODA)

Status: Full-time, year-round employee (1-year, renewable)
Hours of Work: 35 hrs/week for 52 weeks
Job Location: Guelph Jazz Festival Office: 123 Woolwich Street, 2nd Floor, Guelph & ICASP Project Office, University of Guelph

Job Summary: The Outreach & Development Assistant will be responsible for coordinating community outreach programs, including the Improviser-in-Residence program. The ODA will also assist the Guelph Jazz Festival with fund development, fundraising, special events, marketing and public relations.

Responsibilities of the Position:
Outreach Activities:
• Assist in coordination and scheduling of outreach programs and activities
• Liaise with Improviser-in-Residence to provide transportation, accommodation and logistical arrangements where required
• Work with GJF, ICASP, and partner organizations to provide administrative support
• Coordinate on-site arrangements for events, programs, and performances

Development Activities:
• Support and collaborate with the GJF Director of Development to secure sponsorships, fundraise, and ensure long-term funding for GJF activities and the Improviser-in Residence-program
• Perform donor and prospect research on individuals, corporations, and foundations
• Write formal letters and applications for support to individuals, corporations and foundations
• Assist with the execution of sponsorship and giving campaigns
• Support submission of funding requests and reports (e.g. compile necessary documents, coordinate mailings)
• Assist with patron and sponsor data management

• Excellent communication and public relations skills, including experience and proficiency in formal written communication (writing samples may be requested from candidates)
• Able to multi-task and manage the completion of multiple projects and conflicting deadlines while working under direct supervision and independently
• Excellent organizational skills; able to work within deadlines
• Proficiency in Microsoft Office programs
• Previous experience working with database software preferred
• Previous fundraising, administrative, and research experience preferred
• Marketing experience an asset

Other Information:
Development and Outreach work activities will be split 50/50. The Outreach and Development Assistant will spend approximately 50% of his/her time at the Guelph Jazz Festival office, supervised by the Guelph Jazz Festival’s Director of Development. The remainder of time will be spent at the ICASP project office (University of Guelph), supervised by the ICASP Project Manager.

To Apply:

Please email your cover letter and resume (in Word or PDF format) to We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Applications must be received by Tuesday, May 22nd, 2012.

...the innovative working models of improvisation developed by creative practitioners have helped to promote a dynamic exchange of cultural forms, and to encourage new, socially responsive forms of community building across national, cultural, and artistic boundaries.

– Ajay Heble